One of our customers – running a 60+ truck operation across 4 different business lines told us about the manual hassle of managing tank monitor orders. For every hub – someone is spending about 4 hours a day just looking through all the tank monitor data (tank levels, thresholds) and figuring out which orders need to be created. And after that, they spend around 10-15 minutes on each order, creating it manually.
We figured – most fuel marketers would be facing this.
And this pain just becomes worse when you have multiple tank monitor vendors. Going through all that data and spending hours just creating orders is tedious. Even if you’ve set up email alerts on your tank monitor portals – you’d still have to go through every email and manually create the orders. It might be less work – but it’s still work your team shouldn’t be doing.
And it doesn’t stop there.
Despite all the efforts – you might still end up missing orders. Who wouldn’t – if they had to look at a thousand rows of data on a spreadsheet or a screen?
This entire manual work of managing tank monitor orders has made operations even more chaotic.But it doesn’t have to be that way.
From bringing all your tank monitor data in one place, monitoring tank levels in real-time, to automating order creation and tracking → FleetPanda’s tank monitor integration module makes it exceptionally easy to manage orders and uphold your keep fill contracts – ensuring customer tanks are fuelled at all times.
You don’t need a dedicated person monitoring your tanks. You don’t even need anyone to look at the tank monitor data.
Here’s how:
Integration with your tank monitor providers
We integrate with all the top tank monitor providers and can quickly add any we currently don’t support. With this integration, you can sync all your tank monitor data (that’s spread across multiple vendor portals/spreadsheets) – right into our platform. All tank data – fuel levels, threshold levels, and all other asset details – can be viewed on one single screen.
Setting threshold limits for every tank and automating order creation
This is where it gets really good. Not only do you have all the asset data in one place – but you can also pre-set threshold levels for every tank. You can filter assets based on these threshold levels to create orders. You can also create orders for other assets in the same ship-to. That increases fill efficiency. Driver trips aren’t wasted on short-runs.
Want to automate order creation completely? You can set up the system to auto-create orders whenever a tank reaches a specific threshold level. That saves dispatchers an additional 3-4 hours/day.
Get alerts for asset movement
When creating orders – you get alerts in case the asset has been moved – ensuring that drivers don’t end up in the wrong location.
Check contract compliance
If you’re the exclusive fuel provider for your customers, this feature is just what you need. The tank monitor data on our system shows you the last fill date which you can check against the tank monitor data to ensure there’s no violation of the ‘exclusivity clause’ with your customers.
These are benefits you don’t want to miss out on:
- Eliminating run-outs: Since orders are auto-created – you can eliminate run-out situations and ensure that keep-fill orders are fulfilled timely.
- Lesser delivery runs – Without real-time tank monitoring – drivers usually end up doing last-minute deliveries (even to isolated areas) or traveling longer miles for small drops. Either way – you’re leaving money on the table. With the integration – driver hours on the road are reduced + fill efficiency is higher.
- No errors in invoices/reconciliation – Any variance in fuel ordered vs. delivered gets highlighted, so dispatchers can reconcile it before pushing it to accounting.
- You’re delivering better customer experiences – because there are no missed order situations.
- Operations costs go down significantly – You don’t need to increase headcount. Drivers are doing more deliveries in fewer miles. No keep-fill contracts missed. And all of this leads to lower costs.
There is a cost to tank monitor integrations, but there is a higher cost for run-outs, long trips for small drops, and inefficiency in deliveries.
Getting real-time visibility into your tanks and access to data on exactly when, where, and how much to deliver to your customer’s tanks, is a big piece of modern fuel marketers’ strategy.
Even as you expand – add more tanks – with a tank monitor integration module – it becomes a lot easier to manage all deliveries.
If you want to see the tank monitor module in action – you can book a demo with the team.
